BID OPEN
Due August 10, 2026, at 3:00 pm PST, submit an electronic proposal in PDF format to lisa@building-rx.com.
NOTICE IS HEREBY GIVEN Seneca Healthcare District (“District”) is requesting statements of qualifications and proposals (“RFQP”) from qualified persons, firms, partnerships, corporations, associations, or professional organizations to provide special services as described below and in the form of agreement attached to this email (“Services”):
MEQ Warehousing & Delivery Services per attached for Seneca Healthcare District Replacement Critical Access Hospital (CAH) + Skilled Nursing Facility (SNF) project in Chester, CA.
Project Description – Seneca Healthcare District (SHD) is constructing a new acute-care Critical Access Hospital and Skilled Nursing Facility building to replace their existing aged facilities, all in order to provide for the continuing care of their Plumas County and Chester area community. The new facility is intended to provide current state-of-the-art healthcare technology in a new, clean, modern building. The cumulative square footage of the facility will total approximately 45,000 square feet, plus up to 3,000 square feet of out/support services structures
Current estimated Certificate of Occupancy – 4/14/27
The District reserves the right to award the Services to a single firm/team, to award portions of the Services to more than one firm, or to not award any portion of the Services to any firm.
Statement of Qualifications
Please provide the district with a statement of qualifications (“SOQ”) that includes the following:
DIR #
Description of experience with the described scope of work
Provide three (3) California hospital references and associated scope of work executed by the bidder
Provide one (1) rural healthcare reference and associated scope of work executed by the bidder
A comprehensive five-year summary of the firm’s litigation, arbitration, and negotiated/settled history with previous clients. State the issues in the litigation, the status of the litigation, names of parties, and outcome.
Any comments or objections to the form of agreement attached to this email (“Agreement”). PLEASE NOTE: The District will not consider any substantive changes to the form of Agreement if they are not submitted at or before this time.
Fee Schedule & Proposal
Please provide a proposal (“Proposal”) setting forth the following:
A narrative setting forth the proposed scope of work.
MEQ list is provided to indicate which items have warehousing needs (Column J in green). Budget cost, item dimensions/weights, and GC Want Date are also provided (Columns S/T, AF/AG/AH/AI, AK in purple). Any item that requires warehousing but does not have a GC Want Date indicated is planned for delivery immediately after Certificate of Occupancy (CofO). As such, total equipment being warehoused at any given time will ebb and flow based on SHD balancing risk reduction of having needed equipment available in time as compared to warehousing longer than necessary. Bids shall be provided based on equipment arriving 2 months prior to the GC Want date or CofO date, as applicable to each item. Bidders will need to provide:
Total Warehousing storage cost
Total cost for 3 set-in-place (white glove) deliveries to site
Cost for Project Management/labor for receiving, reporting, unpacking/discarding packing materials, assessing compliance with quote and managing coordination with supplier for any needed corrections, assessing for any damage and managing coordination with supplier for any needed replacements
Cost for assembling all items that require assembly (prior to delivery to project site)
Unit cost for any additional deliveries
Unit cost of 25sf/month additional warehousing storage in the case items arrive before the 2 months prior to delivery or items need to stay in warehousing longer than indicated in the spreadsheet.
Any/All additional costs
Warehousing for ALL IDENTIFIED ITEMS requiring “Delivery to Warehouse” MUST be included within the bid (no exclusions).
Provide warehouse address and confirmation of that warehouse being a conditioned space.
Provide a sample activation plan
Provide a sample equipment tracking matrix
Provide a sample reporting dashboard
Provide sample documentation &/or description of process for when Issue Escalation is needed
Provide names and resumes of assigned personnel
Provide validation and commitment to required square footage based on attached equipment dimensions and a reasonable estimation of any items without noted dimensions…this is the obligation of the bidder to quantify needed space and associated cost of that storage
Provide information on the vehicle planned for transport of equipment to site and confirmation of acceptance of no loading dock and likely winter/in-snow delivery
Provide details on property insurance coverage and warehouse bonding to be provided
Items to be installed and mounted by another contractor. Do not include those costs.
Delivery for the first 2 deliveries should be assumed to be to an active construction site (no loading dock). Equipment for those first 2 deliveries are indicated with 12/15/26 and 1/15/26 estimated dates (in Column AK), and those dates may shift.
Delivery for the third delivery should be assumed to be immediately following Certificate of Occupancy to the completed building (still no loading dock). Any equipment requiring warehousing but without a delivery date (in Column AK) are anticipated for a 4/14/27 delivery, and that date may shift.
Include information on all costs, expenses, or other charges that firm would charge the District in addition to your firm’s fees as described above.
We request that your firm submit an electronic proposal in PDF format to lisa@building-rx.com by August 10, 2026 at 3 pm PST. The proposal should include your response to all items listed above.
Process and Deadline
This RFQP is not a formal request for bids or an offer by the District to contract with any firm responding to this email request. The District intends to choose one or more firms that respond to this RFQP and may conduct follow up interviews with responding firms in its discretion. The District will provide its form of agreement to firm(s) that the District chooses to perform all or some of the Services. Any award of a contract will be subject to the District’s Board’s and USDA approval.
Relevant documents are included here:
MEQ list, indicating warehousing requirements and with fields to be completed by proposing firm
Any/All questions to be put in writing to the District c/o Lisa Lazalier at lisa@building-rx.com.
3:00 p.m., August 10, 2026.
Please reach out to us with any questions, and we look forward to reviewing your proposal.
